Constitution of the British Council Japan Association
- 1. The purpose of the Association (in succession to the British Council Scholars' Association - Japan Branch) is to provide a means to assist past and present British Council Scholars, Bursars and Visitors, and other students, to maintain personal and professional contact with each other and with Britain.
Name and Organisation
- 2. The Association's name shall be "The British Council Japan Association".
- 3. The Association shall have its records kept in the British Council Office in Tokyo. It may form other branches in suitable centres as required, and it may foster professional interests by the formation of specialist groups.
- 4. Returned British Council Scholars, Bursars, and Sponsored Visitors, students and Visitors assisted by the British Council and British Council staff in Japan shall be eligible for membership. Membership is also open to those who satisfy the academic requirements and have gained approved academic experience in Britain. Membership is subject to the approval of the Committee.
- 5. Membership shall be by payment of a Life Subscription or/and annual subscription as determined by the Committee.
- 6. The Honorary Patron of the Association shall be the British Ambassador to Japan.
- 7. A committee shall handle the business of the Association.
- 8. The Committee shall normally consist of nine members and, so far as is possible, shall be representative of different age groups and professions within the Association. The Committee may be enlarged by co-option at the discretion of the Chairman.
- 9. The Committee shall be elected by the Members from among themselves at the Annual General Meeting. The term of office of a committee member shall be one year, and he shall be eligible for re-election. The Chairman shall not close nominations before he is satisfied that different professional groups and age groups are adequately represented in the list of candidates.
- 10. At its first meeting the Committee shall elect a Chairman from among its members.
- 11. The finances of the Association shall be supervised by a Treasurer who shall be elected by the Committee from among its members. The clerical work of the Association shall be supervised by a Secretary who shall be an officer of the British Council's Tokyo Office as designated by the Representative.
- 12. There shall be an Annual General Meeting and Extraordinary General Meetings as required, and the Committee shall meet at least four times a year.
- 13. The agenda of the Annual General Meeting should include the following items:
- Chairman's Review of the past year and proposed programmes for the coming year;
- Treasurer's Report;
- Election of a new Committee;
- Any proposed amendments to the Constitution;
- Any other business.
Activities and Functions
- 14. The Secretary (as designated by the British Council Representative) shall notify members of:
- The Annual General Meeting;
- The Annual Reunion and occasional activities as arranged by the committee;
- Any lecturers or other professional visitors expected in Japan;
- Specific items of interest to professional groups;
- Titles of distinctions gained by members.
Amendment of the Constitution
- 15. No amendment shall be effective unless approved by a General Meeting (either Annual or Extraordinary) which has been called in writing at 14 days notice.